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Covenant Seminary Positions

Open Part-Time Positions


Counseling Department Assistant

The Counseling Department at Covenant Theological Seminary seeks a part-time (15–20 hrs./week) Counseling Department Assistant to provide administrative support to the faculty and staff within the Counseling Department and the CTS Counseling Center. The position will also:

  • Provide support to MAC students, especially during their practicum and internship years.

  • Create a hospitable environment for all visitors to the Counseling Department in keeping with a grace-reflecting community.

  • Offer services that model the Seminary mission through academic policy, procedures, and personnel.

  • Work with broader Advancement and Academic faculty, administration, and staff team members to achieve institutional goals.

The position will report to the Counseling Department Director. As a part-time position, this position DOES NOT receive health and dental care benefits or 403(b) matching benefits.

Position Start date: June 3, 2024.

Position Responsibilities:

Perform general administrative duties for the Counseling Department and its professors in the following areas:

1) Department Administration – up to 5–10 hours a week:

  • Assist Counseling Administrator with:

    • handling intake calls and requests, including taking answers to intake questions and entering into client database.

    • planning and coordination of all details of several events including: Adjunct Faculty Dinner (Jan.), Austin Harrington Counseling Lectures (Feb,), and New MAC Student Orientation (Aug./Sept.).

  • Assist the Intern Coordinator with coordinating, tracking and executing projects from the Internship Project Calendar, including mailing and collecting of site agreements and evaluations, monitoring timesheets, and supporting the execution of the Practicum Orientation; Internship Orientation; and the Site Supervisor Lunch and Learn.

  • Perform administrative tasks, including but not limited to: photocopying; assembly and addressing of mailings; scanning documents; sorting and distributing mail; sending faxes and emails; and other administrative needs as needed by professors.

  • Other tasks as assigned or shared between the Administrator, Counseling Assistant and Counseling Support Assistant. This is coordinated during weekly or bi-monthly meetings depending on the season.

  • Handle confidential information and projects for professors.

2) Assistance of Student Counselors – up to 5–10 hours a week

  • Coordinate room reservations for counseling rooms for Practicum students and Interns utilizing the meeting room manager system. 

  • Assist with training students on Resource Scheduler, TherapyNotes, and Zoom.

  • Print daily report of reservation schedule each evening (when open).

  • Assist with training student counselors on the operations of the department, including “tours” before they start seeing clients.

  • Collect monthly timesheets from student counselors, enter into database and provide Administrator with monthly report.

  • Aid student counselors in any needs, including, in the rare instance, interrupting a counseling session that may sound like a second person is needed in the room. 

3) Hospitality and Desk Coverage – up to 5–10 hours a week

  • Greet, screen and welcome all visitors to the Counseling Department/Center, providing them with a comfortable place to wait for their counselor, and offering hospitality (including providing coffee, tea and/or water) (when open).

  • Maintain the utmost confidentiality regarding campus and non-campus clients visiting the Department/Center.

  • Receive in-person requests for counseling.

4) Broader Seminary Goals and Mission

The Counseling Assistant, in order to maintain an understanding of the ethos, mission and current ethos of the Seminary, will:

  • Accurately complete timecards weekly and submit to Academics (through ADP)

  • Attend chapel 2 of 4 weeks a month (if during scheduled work hours)

  • Attend 6 of 12 CTS staff meetings per year (if during scheduled work hours)

Education and Experience (Special Skills, Licenses, or Certifications):

  • MAC alumnus and in licensure process.

  • CIT, PLPC-level experience and expertise needed.

Performance Factors:

  • Due to the nature of the department, no more than 1 week of work may be missed consecutively during the fall and spring semesters. Exceptions for extreme, special circumstances must be approved by the supervisor.

  • Must be available 3-4 Saturdays a year for special events, including yearly orientations for new practicum students, new interns and new MAC students.

  • Must be able to work 15–20 hours a week in-person during Department hours.

  • Excellent communication skills, works effectively and relates well with others.

  • Able to multi-task and maintain an orderly environment.

  • Must make confidentiality a top priority.

  • Must be willing to perform other duties as assigned.

To Apply: Send resume and cover letter to Mary Miller, Counseling Administrator, at mary.miller@covenantseminary.edu. Position will remain open until filled.

Posted 2024.04.25

Open Full-Time Positions


Admissions Recruiter

The Department of Admissions at Covenant Seminary is seeking applications for the position of Admissions Recruiter. This is a full-time position with full Seminary benefits. We value team cooperation, commitment to excellent work, and dedication to the Seminary’s mission of training pastors and leaders for Christ’s church and Kingdom. Salary for the Admissions Recruiter is commensurate with experience.

Department Goals and Responsibilities:

The Admissions Recruiter manages Covenant Theological Seminary’s efforts to engage and recruit with prospective students. The Recruiter provides expertise in the development, implementation, and evaluation of new student recruitment initiatives. In addition, the Recruiter organizes, plans, and directs both on-campus and off-campus recruitment events and activities, including but not limited to Preview Days, campus visits, and conferences. The Recruiter will report to the Senior Director of Enrollment Management and will be part of the Enrollment Committee to guide the development of recruitment communication plans and efforts to help meet enrollment goals. In addition, the Recruiter will work closely with the Director of Admissions to support prospective students who enter the admissions cycle.

Position Responsibiliites:

  • Responsible for the recruitment of prospective students and meeting enrollment goals.

  • Works with the Admission Team to ensure that all applicants are handled appropriately, efficiently, and timely throughout the admission cycle.

  • Responsible for recruitment travel strategy, budgeting, training, assignments, follow up, and other data points related to travel.

  • Participates in the organization, planning, and execution of on- and off-campus recruitment events for prospective students, in coordination with Senior Director of Enrollment Management and Director of Admissions.

  • Is responsible for the planning, preparation, and execution of Preview Days and Campus Visits by prospective students.

  • Works to assist the Admissions Department with interviews and other duties when assigned during certain seasons.

  • Collaborates with the Senior Director of Enrollment Management and Director of Admissions to evaluate and encourage best practices in recruitment and admissions.

  • Works with the Senior Director of Enrollment Management and Director of Admissions to identify market trends and develops recruitment strategies.

  • Participates in planning, development, and management of department budget.

  • Manages collaboration with internal and external teams to create communications for prospective students and admitted students.

  • Organize, plan, and execute off-campus domestic recruitment events, including but not limited to conferences and college ministry visits.

  • Organize, plan, and execute online recruitment events, including but not limited to  information sessions and preview days.

  • Organize, plan, and execute enrollment marketing campaigns and advertisements in conjunction with the Department of Communications.

  • Works with Director of Admissions to identify any barriers (i.e. scholarship, financial, logistical, etc.) that a student is experiencing and works to find solutions.

  • Works to create enrollment marketing posts on social media and through other means under the guidance of the Director of Communications and Marketing.

  • Must be willing to travel domestically.

Minimum Qualifications: 

  • Exhibits excellent personal relationship, communication, and public speaking skills.

  • Strong time management skills, adaptable, and works well independently.

  • Adaptable to different situations.

  • Demonstrates outstanding customer service and the desire to serve prospective students.

  • Positive personality.

  • Faithfulness and dependability.

  • Has strong computer skills and is able to learn to use Slate CRM and Office 365 products.

  • Has strong character, discretion, and the ability to maintain confidentiality.

  • Possesses theological awareness.

Preferred Qualifications:

  • Previous sales or marketing experience.

  • Alumnus of Covenant Theological Seminary.

To Apply: Send resumes and cover letter to john.chung@covenantseminary.edu.

Posted 2024.04.02

Major Gift Officer

Covenant Seminary seeks a full-time Major Gift Officer for the Advancement/Development Department. Salary and benefits are competitive; appropriate for qualifications and experience

The Position:

Under the guidance of the Vice President of Advancement, the Major Gift Officer (MGO) will work to establish and pursue goals, objectives, and strategies for major gift fundraising in fulfillment of the department’s institutional responsibilities. The MGO will do this by developing and cultivating trusted relationships with individual donors, churches, foundations, and other organizations, engaging them as partners in the mission and vision of the Seminary. These relationships will be cultivated through personal and intentional communication, visitation, and general care to develop support for the Seminary and its interests. A qualified candidate will have demonstrated successful development experience in higher education or a ministry context; will possess significant understanding of the St. Louis community and the PCA: be perceived as reliable, relatable and trustworthy; genuinely enjoy building relationships; and be able to appropriately mirror the Seminary’s values and communicating its goals. The position is based in St. Louis with travel responsibilities throughout the U.S.

Position Responsibilities:

Donor Relations Responsibilities

  • Identify and cultivate major gift prospects; manage a portfolio of individuals, churches, foundations, and organizations; develop and implement solicitation strategies for each.

  • Manage and grow a portfolio of 150–200 major gift donors, prospects, churches, foundations, and leads with a focus on those individuals or churches with potential of giving $5K or more. This will include regular correspondence, visitation, and solicitation. Overnight travel will be necessary for donors outside the St. Louis region.

  • Work with broader advancement team, staff, trustees, and other donors to identify and cultivate new prospects within assigned region/portfolio.

  • Develop and implement a cultivation and solicitation strategy for all donors. Record and track all activity using the Seminary’s ERP platform.

  • Prepare written proposals, informational materials, endowment agreements, gift illustrations, and other materials needed to solicit planned/estate and major gifts from individuals, and foundations; for each major gift donor managed, develop appropriate stewardship activities within the context of the overall stewardship plan.

  • Make approximately 100–150 strategic cultivation, solicitation, or stewardship contacts each year to steward, thank, and encourage donors in continued and increased support. (Face-to-face visits preferred unless the donor indicates otherwise.)

  • Engage portfolio donors with current initiatives, presenting appropriate support opportunities which may include major gifts, special projects, and/or planned gifts.

  • Organize special events and regional donor activities to engage current and prospective donors. This may include using the President or other key staff/faculty.

  • As appropriate, identify, recruit, train, and develop leadership roles for volunteers who assist with fundraising activities.

Activities in Support of Direct Fundraising

  • Assist in planning and creating marketing pieces for major and deferred gift donors.

  • Provide donor stories for Covenant Magazine or other newsletters as assigned.

  • Maintain understanding of new Seminary programs, initiatives, and related activities.

  • Oversee and contribute to the creation of grants and proposals for foundations.

  • Coordinate engagement in the mission and vision of the Seminary with presbyteries, churches, and other related groups.

Other Duties

  • Coordinate correspondence for and with the President’s office as needed.

  • Assist with development events (e.g., Bible studies, Covenant Conversations, dinners, Board meetings, etc.) and other donor cultivation activities as needed.

  • Contribute to Board, Advisory Board, and Trustee development processes as requested.

Position Requirements:

  • Personal commitment to Jesus Christ and support of the Christian character and mission of Covenant Theological Seminary; a clear understanding of and ability to articulate the distinctives of a Reformed seminary education.

  • A bachelor’s degree.

  • Five years of development experience, including closing major gifts, capital campaign work in a higher education setting, or applicable sales/marketing experience; excellent oral and written communication skills.

  • Ability to work well independently and as part of a team, taking initiative, setting priorities, and handling multiple projects efficiently and effectively, exercising good judgment, making decisions in ambiguous situations, and processing information and analysis in a fast-paced, dynamic, deadline-driven, professional environment.

  • Ability to serve as externally-focused ambassador for the Seminary, establishing, cultivating, and stewarding strong relationships with donors and friends for building and maintaining positive lifelong partnerships and trust, while also aligning donor passions and goals with those of the institution.

  • Motivated to seek innovative ways to achieve results, recognizing and seizing opportunities to develop fundraising strategies and plans that integrate into the organization’s mission, priorities, and goals.

  • Strong interpersonal and customer service skills, with ability to resolve conflicts and differences with prompt attention and communication, seeing every difference as an opportunity for growth and change.

  • Creative and organizational gifts with strong attention to detail.

  • Ability to maintain confidence and guard confidential information; act in a selfless manner; model the gospel distinctives and commitments of Covenant Seminary.

Desired Qualities:

  • Master’s degree preferred; an MBA or degree in theology is also desirable in supporting communication and understanding our donor base within the broader denomination.

  • Fundraising experience in a ministry or higher education setting.

Statement of Faith:

As Covenant Seminary is the seminary of the Presbyterian Church in America, applicants must provide a written statement of Christian faith in keeping with the mission of the Seminary.

To Apply: Send resume and cover letter to humanresources@covenantseminary.edu. Position will remain open until filled.

Posted 2024.03.22

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